Frequently Asked Questions

From milestone birthdays, anniversaries, and graduations to corporate gatherings, baby showers, faith-based events, and community celebrations, we create thoughtful experiences tailored to the people and purpose behind each occasion.

We offer three thoughtfully designed experiences to meet you wherever you are in the planning process.

The Gathered Experience provides comprehensive planning and coordination, The Signature Experience offers planning guidance and creative support, and The Grace Experience is designed for clients who have already planned most of their gathering and need professional coordination leading up to and on the event day.

We'll help you determine which experience best fits your vision and needs.

Your level of involvement depends on the experience you choose and your personal preferences. We believe planning should feel collaborative, not overwhelming. We'll work together to understand your vision, keep you informed at meaningful decision points, and thoughtfully guide the details within the scope of your selected services.

Absolutely! We're happy to collaborate with your existing vendors or help identify additional professionals when needed. Our goal is to ensure everyone is working together toward a cohesive and thoughtfully executed gathering.

We'd love to help you explore venues that complement your vision and the experience you're hoping to create! Venue recommendations and selection assistance may be available as part of your planning experience. We'll discuss your needs during our initial conversation and outline any venue-related support in your personalized proposal.

That's perfectly okay! Some of the most meaningful gatherings begin with a simple idea, a feeling, or a reason to bring people together. We'll help you explore your vision, identify what matters most, and shape an experience that feels personal and intentional.

We encourage reaching out as early as possible, especially for larger gatherings and popular event dates. However, if your celebration is approaching, don't hesitate to inquire! Availability and the level of support we can provide will depend on your timeline and event needs.

Because no two gatherings are exactly alike, our services are tailored to your vision, guest count, location, and desired level of support. After learning more about your gathering, we'll prepare a personalized proposal outlining the recommended services and investment.

We believe meaningful gatherings can take many forms. During our initial conversation, we'll discuss your priorities and investment expectations to determine whether our services are the right fit and how we can make thoughtful recommendations within your budget.

Yes. A signed agreement and a 50% non-refundable retainer are required to secure your date and begin the planning process. The remaining balance is generally due 14 days before your event, with full payment required at booking for events scheduled within 14 days. All payment details will be outlined in your proposal and agreement.

We understand that life happens and plans sometimes change. If you need to cancel or reschedule your gathering, we encourage you to reach out as soon as possible so we can explore the available options together.

While retainers are non-refundable, we'll make every reasonable effort to accommodate a new date, subject to availability. Any changes to your services, investment, or payment arrangements will be reviewed with you and confirmed in writing. Additional details are outlined in your planning agreement.

Once you submit your inquiry, you'll receive a confirmation email letting you know we've received your details.

We'll then personally follow up to learn more about your gathering and arrange a time for us to connect. During our conversation, we'll explore your vision, priorities, and planning needs before recommending the experience that best fits your gathering and preparing a thoughtful, personalized proposal.

For experiences that include event-day coordination, yes! Our team will be on-site to oversee the agreed-upon logistics, coordinate with vendors, and help ensure the details come together as planned so you can be present with your guests.

Setup, installation oversight, and breakdown coordination may be included depending on your selected services. We'll clearly define responsibilities in your proposal and planning agreement so you and your vendors know what to expect.

Gathered by Grace Events proudly serves Metro Atlanta and surrounding areas and communities. Travel beyond our primary service area may be available upon request, depending on event location and logistics.

Absolutely, we respect that some gatherings are deeply personal and deserve an added level of discretion.

As part of our booking agreement, you'll have the opportunity to choose whether Gathered by Grace may use photographs or videos from your event for our portfolio, website, social media, or marketing. Your decision will not affect the services you receive.

We encourage you to share any privacy preferences with us during the planning process so we can document and honor the agreed-upon arrangements.

We believe the most meaningful gatherings aren't remembered simply for what was on the table, but for who gathered around it. Our approach brings together intentional planning, thoughtful details, and genuine hospitality to create experiences where people feel welcomed, celebrated, and connected.